Privacy Policy
January 2025
1. Introduction
Motium is committed to protecting the privacy of its users. This policy explains how we collect, use, and protect your personal data in compliance with GDPR.
2. Data controller
Motium
Email: [email protected]
3. Data collected
Data provided by the user
- First and last name
- Email address
- Phone number (optional)
- Postal address (optional)
- Vehicle information (type, fiscal rating, license plate)
Data collected automatically
- GPS location data (trips)
- Trip timestamps
- Distance travelled
- Receipt photos (when OCR is used)
4. Purposes of processing
Your data is used to:
- Store and display your business trips
- Calculate mileage reimbursement based on the official scale
- Manage your professional expenses
- Generate reports and exports (PDF, Excel)
- Synchronize your data across devices
- Improve our services
5. Legal basis
Processing is based on:
- Your consent: for location collection and sharing with your employer
- Performance of a contract: to provide the service
- Legal obligations: retention of tax-related data
- Legitimate interests: to improve the service
6. Data sharing
Your data may be shared with:
- Your employer: only if you approved sharing through a linked Pro account
- Technical providers
- Hosting: Supabase (EU)
- Payments: Stripe (PCI-DSS certified)
- Email: Resend
We never sell your personal data to third parties.
7. Transfers outside the EU
Some providers may process data outside the EU. In that case, appropriate safeguards are put in place (standard contractual clauses, Privacy Shield).
8. Data retention
- Trips and expenses: 5 years (French tax obligations)
- User account: until the account is deleted
- Technical logs: 1 year
- Payment data: according to Stripe legal obligations
9. Your rights (GDPR)
You have the following rights:
| Right | Description |
|---|---|
| Access | Obtain a copy of your data |
| Rectification | Correct inaccurate data |
| Erasure | Delete your data ("right to be forgotten") |
| Portability | Export your data in a standard format |
| Objection | Refuse certain processing |
| Restriction | Limit processing |
| Withdrawal of consent | At any time, without affecting past lawfulness |
How to exercise your rights:
- In the app: Settings > Privacy & data > GDPR
- By email: [email protected]
Response time: up to 1 month.
10. Security
We implement appropriate security measures:
- Encryption in transit (HTTPS/TLS 1.3)
- Encryption of sensitive data at rest
- Secure on-device storage (EncryptedSharedPreferences)
- Secure authentication
- Restricted access to data (least privilege)
- Regular security audits
11. Cookies
motium.app only uses technical cookies strictly required for service operation. No advertising or tracking cookies are used.
12. Minors
Motium is not intended for people under the age of 16. We do not knowingly collect data from minors.
13. Changes
This policy may be updated. In case of significant changes, you will be informed through the app or by email. The update date is shown at the top of this page.
14. Contact & complaints
For any question:
Email: [email protected]
You may also file a complaint with the CNIL:
Website: www.cnil.fr
Address: 3 Place de Fontenoy, 75007 Paris